Registration Settings

Configure team registration settings including deadlines, team limits, requirements, and approval processes.

Registration Overview

Registration settings control:

• Registration Access: Who can register and when
• Team Limits: Maximum number of teams
• Requirements: What teams must meet to register
• Approval Process: How registrations are reviewed

Basic Registration Settings

Registration Toggle

Enable/Disable Registration:

• Registration Open: Toggle to allow/disable registration
• When enabled, teams can register
• When disabled, registration is closed
• Can be changed at any time

Registration Deadline

Set Registration Deadline:

• Deadline: Last date/time teams can register
• After deadline, registration closes automatically
• Set before tournament start date
• Can be extended if needed

Best Practices:

• Set deadline 1-2 weeks before tournament starts
• Give teams enough time to register
• Consider timezone for deadline
• Communicate deadline clearly

Maximum Teams

Team Capacity:

• Max Teams: Maximum number of teams allowed
• Leave empty for unlimited teams
• Registration closes when limit reached
• Can be increased if space available

Setting Limits:

• Consider tournament format
• Ensure enough teams for format
• Leave room for withdrawals
• Plan for bracket sizes (if applicable)

Registration Requirements

Require Discord Link

Discord Integration:

• Require Discord: Toggle to require Discord account linking
• Players must link Discord accounts to register
• Helps with communication
• Recommended for organized tournaments

Benefits:

• Better team communication
• Easier verification
• Discord server integration
• Improved organization

Rank Requirements

Rank Balance:

• Enable Rank Balance: Toggle rank-based restrictions
• Configure rank limits and point system
• Teams validated during registration
• See Rank Balance Settings for details

Team Size Requirements

Roster Requirements:

• Minimum Players: Minimum players per team (typically 5)
• Maximum Players: Maximum players per team (typically 7-10)
• Substitutes: Allow substitute players
• Roster Lock: Lock rosters after deadline

Approval Process

Registration Approval

Approval Options:

• Auto-Approval: Teams approved automatically
• Manual Approval: Require admin/staff approval
• Review Required: Review before approval

Approval Criteria

Teams are approved based on:

• Complete Roster: All required players registered
• Rank Requirements: Meets rank balance (if enabled)
• Discord Links: All players linked (if required)
• Team Information: Complete team profile

Managing Approvals

Approval Actions:

• Approve: Accept team registration
• Reject: Deny team registration
• Pending: Hold for review
• Request Changes: Ask team to update information

Registration Workflow

Step 1: Configure Settings

1. Go to tournament settings
2. Enable "Registration Open"
3. Set registration deadline
4. Configure team limits
5. Set requirements
6. Save settings

Step 2: Teams Register

1. Teams find tournament
2. Click "Register" or "Register Team"
3. Complete registration form
4. Submit registration
5. Status: Pending (if approval required)

Step 3: Review Registrations

1. View pending registrations
2. Review team information
3. Check requirements met
4. Approve or reject
5. Notify teams of decision

Step 4: Manage Registrations

1. Monitor registration count
2. Approve eligible teams
3. Handle rejections
4. Close registration when full or deadline passes

Registration Monitoring

Registration Dashboard

View registration information:

• Total Registrations: Number of teams registered
• Pending Approvals: Teams awaiting approval
• Approved Teams: Teams approved to participate
• Rejected Teams: Teams not approved
• Capacity: Current vs. maximum teams

Registration Statistics

Track registration metrics:

• Registration Rate: Teams registering over time
• Approval Rate: Percentage of teams approved
• Rejection Reasons: Common rejection causes
• Capacity Usage: How close to team limit

Best Practices

Registration Timing

• Open Early: Open registration 2-4 weeks before start
• Set Clear Deadline: Communicate deadline clearly
• Allow Buffer: Close registration before tournament starts
• Monitor Capacity: Watch team count approaching limit

Requirements

• Clear Requirements: Communicate all requirements
• Reasonable Limits: Set achievable requirements
• Enforce Consistently: Apply rules fairly
• Provide Guidance: Help teams meet requirements

Approval Process

• Review Promptly: Approve/reject teams quickly
• Clear Communication: Explain approval/rejection
• Consistent Standards: Apply criteria consistently
• Document Decisions: Keep notes on approvals

Capacity Management

• Plan Capacity: Set appropriate team limits
• Monitor Closely: Watch registration count
• Adjust if Needed: Increase limit if space available
• Close Promptly: Close when full or deadline passes

Common Scenarios

Registration Not Working

Problem: Teams cannot register

Solutions:

• Verify "Registration Open" is enabled
• Check registration deadline hasn't passed
• Ensure max teams limit isn't reached
• Verify tournament is visible to public

Too Many Teams

Problem: More teams registered than expected

Solutions:

• Increase max teams limit if possible
• Close registration early
• Create waitlist for additional teams
• Consider splitting into multiple tournaments

Teams Not Meeting Requirements

Problem: Many teams failing requirements

Solutions:

• Review requirement settings
• Communicate requirements clearly
• Provide guidance to teams
• Consider adjusting requirements if too strict

Approval Backlog

Problem: Many pending approvals

Solutions:

• Review registrations regularly
• Set up approval workflow
• Delegate approval to staff
• Use auto-approval if appropriate

Registration Deadlines

Setting Deadlines

Deadline Considerations:

• Tournament Start: Set before tournament starts
• Team Preparation: Give teams time to prepare
• Administrative Time: Allow time for approvals
• Timezone: Consider timezone for deadline

Extending Deadlines

When to Extend:

• Low registration numbers
• Teams requesting extension
• Administrative delays
• Tournament start delayed

How to Extend:

1. Go to tournament settings
2. Update registration deadline
3. Save changes
4. Notify teams of extension

Closing Registration

Automatic Closing:

• Registration deadline passes
• Maximum teams reached
• Tournament starts

Manual Closing:

1. Go to tournament settings
2. Toggle "Registration Open" off
3. Save changes
4. Registration closes immediately

Related Articles

• Tournament Settings
• Rank Balance Settings
• Managing Tournament Teams
• Team Registration