Tournament Workflows

Step-by-step workflows for common tournament management tasks, from creation to completion.

Complete Tournament Setup Workflow

Phase 1: Planning

Before Creating Tournament:

1. Define Tournament Goals

   • Determine tournament purpose
   • Set competition level
   • Plan format and structure

2. Plan Tournament Structure

   • Choose format (Round Robin, Bracket, Swiss)
   • Plan stages (Regular Season, Playoffs)
   • Determine duration and schedule

3. Set Requirements

   • Define rank requirements
   • Set team limits
   • Plan registration process

Phase 2: Creation

Creating Tournament:

1. Create Tournament

   • Use template or create from scratch
   • Enter basic information (name, dates, region)
   • Configure format settings

2. Configure Registration

   • Enable registration
   • Set deadline and limits
   • Configure requirements (rank, Discord, etc.)

3. Create Stages

   • Add Regular Season stage (if applicable)
   • Add Playoff stages
   • Configure stage settings (best_of, weeks, times)

4. Set Up Riot Integration (if needed)

   • Configure Riot API
   • Set up tournament codes
   • Test integration

Phase 3: Registration

Managing Team Registration:

1. Open Registration

   • Enable "Registration Open"
   • Set registration deadline
   • Make tournament visible

2. Monitor Registrations

   • Track registration count
   • Review pending approvals
   • Approve eligible teams

3. Manage Teams

   • Verify team rosters
   • Check rank requirements
   • Handle rejections

4. Close Registration

   • Close when full or deadline passes
   • Finalize team list
   • Prepare for match generation

Phase 4: Match Generation

Generating Matches:

1. Verify Teams

   • Confirm all teams registered
   • Verify rosters complete
   • Check team count

2. Generate Matches

   • Generate matches for each stage
   • Review generated matches
   • Adjust schedule if needed

3. Schedule Matches

   • Set match dates and times
   • Distribute matches across weeks
   • Account for team availability

Phase 5: Tournament Execution

Running Tournament:

1. Monitor Matches

   • Track scheduled matches
   • Update match status
   • Handle reschedules

2. Import Games

   • Import games as they finish
   • Verify game data
   • Update match results

3. Manage Results

   • Update standings
   • Track statistics
   • Monitor bracket progression

4. Handle Issues

   • Resolve disputes
   • Handle forfeits
   • Manage delays

Phase 6: Completion

Finishing Tournament:

1. Finalize Results

   • Complete all matches
   • Verify final standings
   • Determine winners

2. Archive Data

   • Export tournament data
   • Save statistics
   • Document results

3. Post-Tournament

   • Announce winners
   • Share statistics
   • Gather feedback

Weekly Tournament Workflow

Monday: Planning

Tasks:

• Review upcoming week
• Check scheduled matches
• Verify team availability
• Plan any adjustments

Tuesday-Thursday: Preparation

Tasks:

• Confirm match schedules
• Send reminders to teams
• Prepare tournament codes
• Check for issues

Friday-Sunday: Execution

Tasks:

• Monitor live matches
• Import games promptly
• Update results
• Handle any issues

End of Week: Review

Tasks:

• Update standings
• Review week's matches
• Plan next week
• Document any issues

Match Day Workflow

Before Matches

1. Verify Schedule

   • Check match times
   • Confirm team availability
   • Verify tournament codes

2. Prepare Systems

   • Ensure Riot integration working
   • Test game import process
   • Prepare for live updates

During Matches

1. Monitor Status

   • Track match start times
   • Update match status to "Live"
   • Monitor for issues

2. Import Games

   • Import games as they finish
   • Verify game data
   • Update match scores

After Matches

1. Finalize Results

   • Complete all game imports
   • Verify match results
   • Update standings

2. Document Issues

   • Note any problems
   • Record resolutions
   • Update processes if needed

Registration Workflow

Step 1: Configure Registration

1. Enable registration
2. Set deadline
3. Configure requirements
4. Set team limits

Step 2: Teams Register

1. Teams find tournament
2. Complete registration
3. Submit application
4. Status: Pending

Step 3: Review Registrations

1. View pending registrations
2. Check requirements
3. Verify team information
4. Make approval decision

Step 4: Approve Teams

1. Approve eligible teams
2. Reject teams not meeting requirements
3. Notify teams of decision
4. Monitor registration count

Step 5: Close Registration

1. Close when full or deadline passes
2. Finalize team list
3. Prepare for match generation

Match Generation Workflow

Step 1: Verify Readiness

1. Confirm all teams registered
2. Verify stages created
3. Check stage settings
4. Ensure teams have complete rosters

Step 2: Generate Matches

1. Go to stage management
2. Click "Generate Matches"
3. Review generated matches
4. Verify match count and pairings

Step 3: Schedule Matches

1. Set match dates
2. Assign match times
3. Distribute across weeks
4. Account for team constraints

Step 4: Review Schedule

1. Check for conflicts
2. Verify team availability
3. Adjust if needed
4. Finalize schedule

Game Import Workflow

Step 1: Match Starts

1. Match scheduled time arrives
2. Update match status to "Live"
3. Teams use tournament codes
4. Games begin

Step 2: Games Finish

1. Game completes
2. Note Riot Game ID
3. Prepare to import
4. Verify game data available

Step 3: Import Game

1. Expand match to see games
2. Click "Import Game" for completed game
3. Enter Riot Game ID
4. Select region
5. Click "Import"

Step 4: Verify Import

1. Check game data imported
2. Verify statistics correct
3. Confirm match score updated
4. Check for errors

Step 5: Match Completion

1. Import all games
2. Match completes when team reaches required wins
3. Unused games auto-skipped
4. Match status: Completed

Best Practices

Planning

• Start Early: Begin planning weeks in advance
• Document Everything: Keep notes on decisions
• Test Processes: Test workflows before tournament
• Have Backup Plans: Prepare for common issues

Execution

• Stay Organized: Follow workflows consistently
• Monitor Closely: Track tournament progress
• Respond Quickly: Address issues promptly
• Communicate Clearly: Keep teams informed

Documentation

• Record Decisions: Document important choices
• Track Issues: Note problems and solutions
• Review Processes: Learn from each tournament
• Update Workflows: Improve based on experience

Common Workflow Issues

Registration Delays

Problem: Teams registering slowly

Solutions:

• Extend registration deadline
• Increase promotion
• Simplify requirements
• Contact potential teams

Match Generation Errors

Problem: Matches not generating correctly

Solutions:

• Verify stage configuration
• Check team count
• Review stage settings
• Regenerate if needed

Game Import Failures

Problem: Games not importing

Solutions:

• Verify Riot Game ID
• Check region selection
• Ensure game completed
• Verify Riot API status

Related Articles

• Creating Tournaments
• Tournament Stages
• Registration Settings
• Match Management