Match Scheduling

Schedule matches with specific dates, times, weeks, and rounds. Organize matches across the tournament timeline.

Scheduling Overview

Match scheduling includes:

• Date and Time: When the match is played
• Week: Which week of the stage/tournament
• Round: Round within the week
• Day: Day of week
• Timezone: Tournament timezone

Scheduling a Match

Step 1: Access Match

1. Navigate to tournament → Matches tab
2. Find the match to schedule
3. Click "Edit" or the match row

Step 2: Set Date and Time

Date Selection:

1. Click date field
2. Select match date
3. Date must be within tournament dates
4. Consider stage start date

Time Selection:

1. Click time field
2. Enter or select time
3. Use 24-hour format (HH:MM) or 12-hour with AM/PM
4. Time uses tournament timezone

Step 3: Set Week and Round

Week:

• Week Number: Which week of stage/tournament
• Used for organization
• Helps group matches

Round:

• Round Number: Round within the week
• Multiple rounds per week possible
• Helps organize multiple matches per week

Step 4: Set Day

Day of Week:

• Day: Monday, Tuesday, Wednesday, etc.
• Optional but helpful for organization
• Used in match generation
• Helps with scheduling consistency

Step 5: Save Schedule

1. Review schedule information
2. Click "Save" or "Update Match"
3. Match status may update to "Scheduled"
4. Schedule is saved

Automatic Scheduling

During Match Generation

When matches are generated:

• Uses Stage Settings: Applies stage default day and times
• Distributes Across Weeks: Spreads matches across stage weeks
• Calculates Dates: Calculates dates from tournament start
• Assigns Times: Uses stage match times

Stage-Based Scheduling

Matches use stage settings:

• Default Day of Play: Stage default day
• Match Times: Stage match times
• Weeks: Stage duration
• Tournament Start: Tournament start date

Scheduling Best Practices

Planning Schedule

• Plan Ahead: Schedule matches in advance
• Consider Availability: Account for team availability
• Avoid Conflicts: Prevent scheduling conflicts
• Buffer Time: Include time between matches

Time Management

• Consistent Times: Use consistent match times
• Timezone Awareness: Be aware of timezones
• Duration Consideration: Account for match duration
• Buffer Between Matches: Leave time between matches

Week Organization

• Distribute Evenly: Spread matches across weeks
• Logical Grouping: Group related matches
• Manage Workload: Don't overload single weeks
• Plan Progression: Plan for tournament progression

Rescheduling Matches

When to Reschedule

Reschedule matches when:

• Team Conflicts: Teams have scheduling conflicts
• Delays: Tournament delays occur
• Issues: Technical or other issues
• Requests: Teams request reschedule

How to Reschedule

1. Find match to reschedule
2. Click "Edit" match
3. Update date and/or time
4. Save changes
5. Notify teams of change

See Rescheduling Matches for details.

Schedule Display

Match List View

Matches are displayed:

• By Date: Chronologically
• By Week: Grouped by week
• By Status: Grouped by status
• Filtered: By various filters

Schedule Filters

Filter matches by:

• Date Range: Specific date range
• Week: Specific week
• Status: Pending, Scheduled, Live, Completed
• Stage: Specific stage
• Team: Matches for specific team

Timezone Considerations

Tournament Timezone

Matches use tournament timezone:

• Set During Creation: Tournament timezone set
• Applied to All Matches: All matches use same timezone
• Display Consistency: Times displayed consistently
• Scheduling Accuracy: Ensures accurate scheduling

Timezone Conversion

When scheduling:

• Local Time: Enter in tournament timezone
• System Conversion: System handles conversions
• Display: Times displayed in tournament timezone
• Team Communication: Communicate timezone clearly

Common Scheduling Scenarios

Weekly Matches

Regular Season:

• Matches every week
• Same day each week
• Consistent times
• Example: Every Monday at 7 PM

Multiple Matches Per Week

Intensive Schedule:

• Multiple matches per week
• Different days
• Different times
• Example: Monday and Wednesday at 7 PM

Playoff Schedule

Elimination Rounds:

• Matches on weekends
• Longer time slots
• Best of 3/5 formats
• Example: Saturdays at 2 PM

Scheduling Tips

Organization

• Use Weeks: Organize by weeks
• Use Rounds: Organize rounds within weeks
• Consistent Pattern: Use consistent scheduling pattern
• Document Schedule: Keep schedule documented

Communication

• Notify Early: Notify teams of schedule early
• Clear Times: Communicate times clearly
• Timezone Info: Include timezone information
• Updates: Notify of schedule changes

Flexibility

• Plan for Changes: Expect schedule changes
• Have Buffer: Include buffer time
• Be Flexible: Accommodate when possible
• Document Changes: Keep track of changes

Common Issues

"Cannot schedule match"

Problem: Unable to set schedule

Solutions:

• Verify match exists
• Check you have edit permissions
• Ensure date is valid
• Check tournament is active

"Schedule not saving"

Problem: Schedule changes not persisting

Solutions:

• Verify all fields are valid
• Check for validation errors
• Ensure you have save permissions
• Try saving again

"Wrong timezone"

Problem: Times showing in wrong timezone

Solutions:

• Check tournament timezone setting
• Verify timezone is correct
• Check timezone conversion
• Update tournament timezone if needed

Related Articles

• Creating Matches
• Rescheduling Matches
• Match States
• Tournament Stages